Budget management based on different estimation criteria defined by the company. Each one is independent and the forecast data is always compared with the actual data.

Receiving purchases and accessing multiple data

Calculate budgets taking into account deviations in sales, purchases and expenses from different accounts, with a comprehensive breakdown of each concept.

Editing reports

Work with multiple editable comparative, panoramic and evolutionary reports to create more accurate future budgets.

The module has been designed to optimally manage the company’s fixed assets, whether they are machinery, vehicles, office equipment or real estate. Each asset is a different element from the others and depreciation is calculated both at the accounting and tax level.

Main features

Fixed asset maintenance
Create and consult fixed asset records with all the data for each item to know under what conditions it is depreciated and its accounting accounts.

Depreciation
Indicates the maximum tax coefficient and tax period for depreciation based on each type of fixed asset.

Calculation of depreciation
Simulates the depreciation process and automatically generates depreciation entries with the option of breaking down by cost centres.

Adding assets with purchase entry
Records the purchase invoices for fixed assets and automatically creates their record in the module to speed up their entry into the system.

Balancing assets with accounting
Records the purchase invoices for fixed assets and automatically creates their record in the module to speed up their entry into the system.

Reports
Reports and lists on the life cycles of fixed assets, from acquisition to depreciation, with the value to be depreciated, accumulated depreciation and value pending depreciation.

Management of tax forms and other obligations for electronic submission to the different Tax Agencies.

Automatically creates the forms and allows viewing, reviewing and modifying the data collected before sending them.

Automated use of data entered into the system
Automatically incorporates into the reports the data previously entered into the system through the rest of the modules

Management of VAT and IRPF
Automatically creates periodic official documents for VAT (303,347,349) and IRPF (111,115,180 and 190).

Operations with third parties
Manages operations with data entry and generation of the magnetic support for form 347.

Creation of recapitulatives
Improves control of the company’s intra-community operations with access to recapitulatives and data entry.

Intrastat
Automatic creation of notifications.

SII
Automated SII system with links to the different Tax Agencies.

Model 303
Automated Model 303.

Analytical accounting for the company, with annotation breakdown by cost centres.

Main features

Breakdown structure
Post as many cost centres as necessary and order the breakdown levels as required.

Accounting entries
Directly allocate cost centres to accounting entries with the corresponding percentage distribution between breakdown levels.

Reports and extracts
Provides accounting information corresponding to each cost centre to have balance sheets, annual accounts and other reports.

Consolidations
The same consolidation processes applicable to standard accounting can also be applied to cost centres.

Cash management, allows you to reflect the company’s financial situation in the short and medium term, as well as consolidate a group of companies in the cash forecasts.

Main features

Portfolio analysis
Controls and analyzes graphically the comparison between the collection and payment portfolio, performs DSO and DPO analysis and creates financial availability reports.

Forecasts
Interactive cash forecast queries by period, bank accounts and currencies. Creates forecasts of financial flows regarding collections and payments. Possibility of entering forecasts manually.

Banking situation
Allows you to know the situation of banking risk and estimate financial expenses, with the help of the system’s bank forecast explorer.

Tool to manage the accounting of the company’s financial instruments such as loans, leasing and credit policies.

Main features

Financial information
Controls existing financial instruments with all the data referring to their type, creditor, interest, amortization, etc.

Amortization
Generates financial amortization tables with simulated and real calculation mode in order to be able to make forecasts and cross-check data.

Link with treasury
Facilitates treasury tasks through the link of financial instruments with the forecast to know the status of the accounts at all times.

Forward contracts
Management of future purchases and sales through Forward contracts.

Credit lines
Management of credit lines with financial institutions.

Comprehensive management of client risk statuses with links to data from risk insurance companies.

Main features

Risk breakdown and assignment structure
Assigns risk to clients, whether internal or external, and defines the maximum risk according to the classification rating, with the possibility of expanding it.

Risk warnings and control
Manages a system of warnings of exceeded risk to alert on the entry of orders, delivery notes and expeditions and limits access to control according to user.

Statistical reports
Creates risk reports according to the collection portfolio and performs analysis of the overall risk situation, in progress, available and consumed.

Link with Business Intelligence
The BI tool developed by Kais is incorporated into the risk processes and allows queries to be made with maximum fluidity.

Link with risk agencies
Link with the different risk insurance companies.

Artificial Intelligence for the automatic entry of purchase invoices. The entry of purchase invoices carried out using Artificial Intelligence (AI) speeds up the accounting process so that the invoice data is entered automatically, with hardly any intervention from the user.

The accounting of purchase invoices is based on a predictive and self-learning system, that is, the program will search, from all the invoices entered from the supplier, for the invoice with the most matches and will make a proposal for entry and accounting. And the same occurs with the scoring of purchase delivery notes, since when scoring the AI ​​system searches for all possible combinations according to the date and amount of the invoice.

With the KAIS Accounting AI module, you will reduce the time and costs of administrative accounting tasks.

Main features

Automatic reading and import of invoices
Incorporation of invoices with the KAIS eDOCS system. PDF, CSV, XML, EDI, Facturae.

Import of external invoices
Allows the incorporation of data from other systems through KAIS metadata tables.

Statistical reports
Create risk reports based on the collection portfolio and perform analysis of the overall risk situation, in progress, available and consumed.

Invoice entry
Enter the number, date and amount of the invoice.

Automatic accounting and scoring of delivery notes
Using the AI ​​system, processed invoices are accounted for and delivery notes are scored automatically according to the history and the predictive model.

Artificial intelligence
KAIS AI – Artificial intelligence and predictive system with self-learning.